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GISF Admin & Projects Assistant – Admin

Closing date27 Mar 2023
LocationLondon, UK
Downloads 230222 GISF APA-Admin_Advert (254 KB DOC)
Candidate info UK_APA Admin_2023 (161 KB DOC)
HR FM 014 - Application Form_GISF_Final[54] (218 KB DOC)

Fixed term contract for 12 months

Full time – working 37.5 hours per week

Salary: £23,304 (HQ Grade 1)

Location: London (flexibility of working from home)

Role Context

GISF is an independent NGO peer support network established in 2006 to provide a platform for global security focal points to share experiences, knowledge and learning. GISF is dedicated to improving the protection of aid workers and operations, to achieve sustainable access to populations in need.

Recognising that NGOs need to develop expertise in security-risk management in order to deliver aid effectively in unpredictable operating environments, GISF’s vision is to continue to grow as a global hub for humanitarian security risk management for NGOs and other stakeholders that impact on security risk management in the humanitarian space.

The forum currently represents over 140 aid agencies operating internationally, its members including development, human rights and humanitarian organisations. Over the past 14 years, GISF has created a centre of excellence that gathers and disseminates good practice in security risk management (SRM) to improve policy and practice. GISF collaborate with a range of experts within and beyond the sector to ensure a coordinated approach and maximise gain for the whole sector. GISF crafts innovative research, hosts original training and events, and maintains a ‘one-stop-shop’ for security risk management in the humanitarian sector through its online hub.

GISF acts as a resource for the humanitarian sector and other stakeholders, including donors, academics and the private sector to improve good practice and build capacity on humanitarian security risk management.

GISF is supported by its membership and is funded by the US and UK governments. The Forum is not a registered organisation, but an independently run entity, hosted by a Member Organisation, –  Mines Advisory Group (MAG), from 22 September 2020.

For more information, visit: www.gisf.ngo

The Job 

The Admin and Projects Assistant (APA) will work closely with GISF’s Business & Operations Manager and the Administrator & PA to the Executive Director. The APA will provide efficient administrative support to enable the smooth functioning of the GISF Secretariat. You will be working as apart of a UK/US Administrative Team.

Key Responsibilities

  • Assist other GISF staff on administration issues such as room and travel bookings, stationary requests and orders, etc.
  • Maintain GISF publications stock and storage room
  • Support Researcher with mail outs
  • Support Projects & Membership Officer with event logistics
  • Support Communications team with social media updates
  • Support with database updates
  • Provide general admin support to the team

 All HQ staff are expected to undertake the following general duties:

  • Work within the framework of GISF and MAG’s core values, promoting its ethos and mission statement.
  • Work towards achieving programme and/or department business plan objectives
  • Ensure familiarity with and adhere to all GISF and MAG policies and procedures and keep informed of GISF activities

This is a non-contractual document that can be varied from time to time as circumstances dictate. This job description is intended to summarise the main duties and responsibilities of the post; this is not intended to be a full and exhaustive list of tasks. Staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.

Person Specification

Essential Skills/Experience

  • Educated to GCSE level or equivalent with Maths and English
  • Some experience in a similar administrative role
  • Able to work on own initiative – a self-starter
  • Able to work virtually as part of an already existing team
  • IT-literate, with basic knowledge of Microsoft Word and Excel and Office 365
  • Good communication skills and good written and spoken English
  • An eye for detail and a systematic approach to work
  • Ability to handle confidential information
  • Basic social media skills – LinkedIn, Twitter
  • Previous experience of voluntary sector desirable but not essential

How to Apply

Application is by an application form, CV and cover letter.  These documents should be submitted to gisf-admin@gisf.ngo highlighting:

  • How your skills and experiences match those in the job description as well as your interest for the role
  • How you see this role fitting into your future career plans
  • Also complete the attached Application Form. Your application will not be considered without this.

As this post is UK-based, you will need to show evidence of your eligibility to work in the UK. Further information will be provided when an offer of employment is made.

For further details:        see www.gisf.ngo or contact gisf-admin@gisf.ngo


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